Coronavirus (COVID-19) response Transparency and Privacy notices
As a Practice we are undertaking a range of work to support the government response to the coronavirus outbreak. This notice details our legal bases for processing personal data in the course of this work. Detailed information that amplifies the text below can be found at Transparency Notice Sep 2020 and at Transparency Notice Oct 2020
GDPR Privacy notices
This practice is supporting vital coronavirus (COVID-19) planning and research by sharing your data with NHS Digital.
COVID - 19 Privacy Notice
Covid - 19 Privacy Notice
The General Practice Extraction Service (GPES) will extract the required data on a fortnightly basis until the expiry of the COVID-19 Pandemic. The GPES data extraction will identify all patients currently registered with all Practices including University Medical Practice or with a date of death on or after 1 November 2019 whose record contains coded information relevant to pandemic planning and research. For each patient, NHS Digital will require the following personal data.
- NHS Number
- surname and forename
- date of birth
- date of death.
Data will be extracted for the GP record entries including:
- diagnoses and findings
- medications and other prescribed items
- investigations, tests and results
- treatments and outcomes
- vaccinations and immunisations.
Practice GDPR Privacy Notices
University Medical Practice has a legal duty to explain how we use any personal information we collect about you, as a registered patient at the practice. Staff at this practice maintain records about your health and the treatment you receive in electronic and paper format. This should be read in conjunction with:
This information will be regularly reviewed and updated. We are happy to provide you with written copies of this policy and the additional notices in a form which suits you. Please contact the Practice Manager.
What information do we collect about you?
We will collect information such as personal details, including name, address, next of kin, records of appointments, visits, telephone calls, your health records, treatment and medications, test results, X-rays, etc. and any other relevant information to enable us to deliver effective medical care.
How we will use your information
Your data is collected for the purpose of providing healthcare services; however, we can disclose this information if it is required by law, if you give consent or if it is justified in the public interest. The practice may be requested to support research; however, we will always gain your consent before sharing your information.
In accordance with the Health and Social Care Act 2012, the care data programme enabled patient data to be collected by the Health and Social Care Information Centre (HSCIC) for quality and safety purposes. In addition, it is possible for us to share your data with other healthcare providers in order to provide you with a high level of care.
Maintaining confidentiality and accessing your records
We are committed to maintaining confidentiality and protecting the information we hold about you. We adhere to the Data Protection Act 1998 (DPA), the NHS Codes of Confidentiality and Security, as well as guidance issued by the Information Commissioner’s Office (ICO). You have a right to the information we hold about you, and if you would like to access this information, you will need to complete a Subject Access Request (SAR) Please ask at reception for a SAR form and you will be given further information.
Risk stratification is a mechanism used to identify and subsequently manage those patients deemed as being at high risk of requiring urgent or emergency care. Usually this includes patients with long-term conditions, e.g. cancer. Your information is collected by a number of sources, including University Medical Practice; this information is processed electronically and given a risk score which is relayed to your GP who can then decide on any necessary actions to ensure that you receive the most appropriate care.
Your information may be shared if you have received treatment to determine which Clinical Commissioning Group (CCG) is responsible for paying for your treatment. This information may include your name, address and treatment date. All of this information is held securely and confidentially; it will not be used for any other purpose or shared with any third parties.
Should you wish to opt out of data collection, please contact a member of staff who will be able to explain how you can opt out and prevent the sharing of your information; this is done by registering a Type 1 opt-out, preventing your information from being shared outside this practice.
What to do if you have any questions
- Contact us via email at: email@example.com - please include in the subject line – PP request FOA Practice Manager
- Write to the practice at The University Medical Practice 5 Pritchatts Rd Edgbaston Birmingham B15 2QU
- Ask to speak with the practice manager, or their deputy